LicenseTrack

For license and procurement teams

Keep every software purchase connected to its renewal.

Track quotes, purchase orders, entitlements, and renewal history in one self-hosted workspace. Built from day-to-day license-management work.

Try the demo Install LicenseTrack

No installation needed for the demo. Sign-in is prefilled; sample changes reset on refresh or logout. See demo limits.

Source-available · Docker Compose or native Linux · Licensing

License Overview · demo sample data
License registry with coverage states, ownership, purchase references, and upcoming renewal attention items
See what you own, what needs attention, and where each purchase came from.

One connected record

From the first quote to the next term.

Keep the buying trail through every handoff, alongside your existing purchasing system.

  1. Sourcing

    Capture the request, supplier, quote, and estimated cost.

  2. Purchase orders

    Track pending purchases and the evidence received with each order.

  3. License records

    Record the entitlement, ownership, dates, and supporting documents.

  4. Renewal

    Prepare the next term while preserving the history of the previous one.

Procurement pipeline

Keep the buying trail connected to the license.

Bring the quote, PO, invoice, and entitlement into the same workflow. Convert fulfilled orders into license records, then follow their history back to the purchase.

Follow the procurement workflow →
Expanded Okta purchase order with Workforce Identity and Advanced Server Access lines
One order, two entitlement lines. Review quantities and prices before conversion.

Renewal workbench

Know which renewals need action.

Review approaching dates, overdue terms, and work already in progress. Start sourcing for the next term, or link an eligible license you have already purchased.

Walk through a renewal →
Renewal workbench showing Jira approaching expiry and other renewal work with dates and actions
Review the next action beside the term dates and renewal progress.

Built for the operational record

The context behind every license.

Use LicenseTrack as your central registry or alongside discovery and compliance tools. It records procurement and entitlement evidence; it does not scan installations or reconcile compliance.

Check the product's fit →
Registry
Search, saved views, custom fields, completeness checks, and CSV import and export.
Evidence
Quotes, purchase orders, invoices, entitlements, and contracts linked to the right records.
Reports
Spend, publisher and supplier views, renewal calendars, and PDF exports.
Administration
Roles, audit history, database backups, optional SSO and email alerts, and API integrations.

Try it with sample data

Three ways to explore.

Choose a starting point. Each guide uses records already in the demo.

  1. Inspect a license and its contract

    Find Atlassian Jira. Check its owner, dates, and linked agreement.

  2. Follow a purchase into the registry

    Take the Datadog request through a pending order to a license record.

  3. Start an upcoming renewal

    Use the Jira renewal to see how the next term begins in sourcing.

Record changes are temporary. CSV import, license file operations, and server services need an installed instance; contract downloads are placeholders. Full demo limits.

Your next step

Explore first. Bring your own records when ready.

Try the sample workflows, then choose Docker Compose or native Linux for your own deployment.

Try the demoInstall LicenseTrack