Administration

Administration covers the areas that affect the whole LicenseTrack installation: users, access control, settings, notifications, audit history, backups, and integration credentials.

Most day-to-day admin work happens inside the application under Admin. The in-app Help Center is version-local and explains the exact controls available in your installed release.

Use the focused administration guides for configuration and governance:

• Users, roles, and access
• Settings, notifications, and email
• Audit log

Use these public docs for operational setup and recovery:

• Production deployment & hardening
• Backup & restore
• Operations runbook
• Upgrading LicenseTrack

Admin Areas

• Settings - system configuration grouped into General, Data Management, Integrations, and Operations. Data Management includes canonical Companies, Departments / Cost Centres, license configuration, and import configuration.
• Users - local and OIDC users, role assignment, viewer department scoping, download permission, and break-glass admin protection.
• Audit Log - searchable history for authentication, settings, user, document, backup, integration, and data-changing actions.

Roles

LicenseTrack uses three main roles:

• Admin - full application and operational access.
• Editor - create and maintain procurement, license, contract, and document records.
• Viewer - read-only access, scoped by assigned departments.

Viewer access is intentionally narrow. A viewer with no assigned departments sees no records.

Companies and cost centres are managed as canonical reference records. Aliases, renames, merges, and active status are governed centrally; linked records keep their authoritative IDs while compatibility text mirrors are refreshed.